Job Title:

Office Administrator




Toronto, ON

Key Team Member

Our boutique firm is currently looking for an experienced and highly capable Office Administrator. This position will play an integral role in the customer service and organizational strength of our company. This role will provide administrative and executive support, greet and direct visitors and answer and respond to calls and emails. Qualified candidates will have impeccable verbal and written communication skills, a strong ability to multi-task and a patient, friendly demeanor.

Duties include, but are not limited to, the following:

  • Management of office building, equipment and supplies, as well as supplier relations
  • Handling external or internal communication and internal management systems
  • Managing clerical and administrative duties including organizing and indexing complex financial and legal information, computer database information, day-to-day filing and report binding
  • AR/AP, Payroll & HR duties
  • Calendar management and the organizing, arranging and coordinating meetings
  • Assisting associates with various projects and tracking projects
  • Sorting and distributing incoming and outgoing post
  • Maintaining a clean and enjoyable working environment


  • 3+ years’ experience working in an office setting and executive assistance
  • Excellent written and verbal communication skills
  • Strong knowledge of QuickBooks software and MS Office Suite
  • Ability to multi-task and prioritize projects
  • Customer-service oriented with a high-level of patience and diplomacy
  • Able to complete complex administrative tasks proactively with minimal supervision or instruction
  • Ability to work quickly and effectively while juggle competing priorities
  • Willing to go above and beyond to get things done
  • BillQuick, Wix and HTML knowledge are an asset


If you have the skills and experience required for this position, please forward your resume to:


Posted 2018-08-23

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