Job Title:

Research Grant Administrator


Sheridan College


Oakville, ON

Job Reference:


Faculty/Department: Undergraduate Research

Employee Group:  Support Staff

Campus: Trafalgar (May be assigned activities at any Sheridan campus including Pinewood Studios)

Payband:  G

Reference Number: 18/S/20

Hourly Range:  $28.29 - $32.79

Application Deadline:  Open until filled

Hours/Week:  37.5

Hours:  9:00am – 5:00pm

Application Details: This position may require travel to Pinewood Studios in the Film District in Toronto and/or other Sheridan campuses. Position is being reposted to consider external candidates. Previous applicants do not need to reapply.

Reporting to the Manager of Research Finance and Operations, the Research Grant Administrator provides service to research stakeholders by facilitating the post-award administration of a portfolio of research grants and contracts at Sheridan. The Research Grant Administrator works as part of the Sheridan Undergraduate Research (SURe) and/or Screen Industries Research and Training (SIRT) teams, liaising closely with the Faculties and departments to support post-award administration of research projects and to facilitate the resolution of issues. The incumbent will be assigned to a portfolio of research projects, supporting all aspects of a research grant’s life cycle from set-up through to audit. This position also provides budget analysis and administrative support for budget functions within SURe and/or SIRT. 

Specific Responsibilities Include:

  • Acting as the first point of contact for a range of stakeholders for post-award administration of research grants and contracts;
  • Serving as a resource for project leads to answer queries; provide information, clarification, advice and assistance; and resolving problems and as a resource to staff in the Faculties and Research Centres;
  • Explaining Sheridan policies, procedures, granting agency terms and conditions and presenting options and advice on best course of action while ensuring compliance with College and funding agency policies;
  • Reviewing funding agreements to assess Sheridan and partner obligations, and recording/tracking agreements to ensure all terms and conditions are met on schedule and ensures ethical and compliance approvals are in place;
  • Preparing template agreements for students and employees who participate in research projects. Ensuring appropriate and timely sign off, and tracking active agreements;
  • Performing day-to-day financial transactions for assigned research projects and accounts and completing finance administration using online systems (e.g. Concur, PeopleSoft, Salesforce);
  • Advising and assisting with the procurement of research goods and services as well as purchasing card processes;
  • Working as a member of proposal development teams as required to provide guidance and supporting the creation of accurate projects budgets and to ensure projects can be successfully administered when funded;
  • Tracking and reconciling related revenue, cost recoveries, overhead, course release or other resource commitments, and tracking cash and in-kind commitments to research projects;
  • Performing other duties as assigned.


The successful candidate will have a 3-year diploma/degree in Finance/Business, Research Administration, Social Sciences, Information Technology, or related field along with 3 years of demonstrated recent experience working in a research or related institutional environment (e.g. college, university, research hospital, funding agency) (or an equivalent combination of relevant education and experience).  Work experience or formal education will include financial and post-award administration processes relevant to research (e.g. project accounting, financial monitoring and analysis for research grants or contracts). Working knowledge of the terms and conditions of research grants and contracts to accurately apply guidelines and regulations is required, as well as an appreciation for research in an educational environment and an understanding of its complexities and challenges. The successful candidate will have excellent numeracy, sound knowledge of accounting principles, and the ability to read and interpret financial statements. The incumbent must have demonstrated client service skills and a customer service orientation, as well as the ability to develop positive working relationships with project stakeholders. Problem-solving skills and solid analytical/critical thinking skills, the ability to identify issues and seek creative solutions, and exceptional attention to detail and accuracy are required. The successful candidate must have the strong project coordination, organizational and time-management skills and have the ability to effectively prioritize, multi-task and manage a high volume of work to meet deadlines. Effective oral and written communications skills, including the ability to clearly explain complex policies and procedures, the ability to maintain confidentiality and the ability to work both independently and as part of a team are required. Knowledge of PeopleSoft system would be considered an asset. Intermediate level MS Excel and Word is essential along with experience using databases or online records systems and computer proficiency (e.g. Excel). Travel to research centre sites and/or other campuses may be required.


Quote Job Reference: 18/S/20

Posted 2018-07-11

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