Job Title:

Receptionist/Administrative Assistant


Gabriela Constructions Ltd


Toronto, ON

Reception, customer service and administrative assistance are key areas for this position. This individual will effectively communicate and interact with management, staff and customers.

Responsibilities & Accountabilities


  • Answer and redirect incoming calls as required (paging, transferring, conferencing etc.)
  • Customer Walk-in Counter
  • Maintain reception area
  • Separate and distribute incoming mail as required
  • Receive material/orders as required (Purchase orders, transfers, requisitions, printing P.O.s)


  • General photocopying, faxing, printing, envelope stuffing as needed
  • Filing (Purchase orders, invoices, organizing filing cabinets, quotations, year-end clean-up, transfers, work orders, assembly for stock)
  • Maintain Petty Cash (maintenance of float, C.O.D. orders/pick-ups, scrap metal cash, signatures & receipts, log sheet)
  • Create letters, agendas and correspondence as required
  • Gather quotations for various promotional items and purchase as required
  • Perform administrative duties, including but not limited to filing, correspondence, opening/distributing mail and preparing expense reports
  • Coordinate travel arrangements, accommodations, meetings, functions etc. when necessary
  • Other duties as assigned


  • Post Secondary Education in administration or equivalent experience
  • Excellent interpersonal and communication (both written and verbal) skills
  • Computer skills – MS Office (Word, Excel and Outlook)
  • Strong organizational and time management skills
  • Detail-oriented, self-motivated and works as a team player


If you have the skills and experience required for this position, please forward your resume to:


Posted 2018-02-21

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