Job Title:

Bid & Proposal Manager




Richmond Hill, ON

Role Commitment:  Full-Time

Job Description: 

Reports to the Vice President of Sales.

  • Must work well:
    • In environments where multiple bids/proposals may need to be managed simultaneously.  
    • With challenging deadlines and under pressure. 
    • In a networked environment interfacing across multiple functional areas and geographies.
  • Must be able to:
    • Adjust schedule as required to meet bid submission deadlines, coordinate with colleagues in different time zones.
    • Compile input from various parties into a clearly articulated, value driven proposals and bids.
    • Understand and articulate technical subject matter – software, hardware & supporting services.  Must be able to translate complex solutions into easily understandable responses.
  • Must be self motivated and able to independently manage timelines and deadlines.  Must be able to deliver results with limited supervision.  Strong time management and prioritization skills are a must.
  • Must have excellent persuasive business writing skills.   Attention to detail is a must.

This job is a strong fit for a highly detail-oriented person who enjoys writing and editing in a fast-paced environment with strict deadlines.


  • Analyze bid notifications and identify appropriate opportunities
  • Read and interpret solicitation documentation
    • Summarize opportunity and solution requirements for stakeholders
    • Coordinate bid/proposal kick of to agree on solution approach, key win themes, SMEs to contribute, timing/deadlines
  • Develop and coordinate questions for customer submission
  • Review bid/proposal submission requirements; ensure strict compliance with bid submission requirements
  • Contribute to the determination of key win themes and value proposition
  • Manage bid/proposal timeline including tracking of milestones for ontime delivery
  • Identify bid/proposal inputs required, obtain input from relevant parties typically including technical experts and sales leadership
  • Develop the bid/proposal structure
  • Identify core/generic content for use, determine and execute customization as required
  • Harmonize content obtained from others to be clearly and succinctly articulated, consistent in terms of language, aligned with key win themes and value proposition
  • Compile inputs into comprehensive, compelling and complete responses as the primary author of bids and proposals
  • Manage technical writing, editing, formatting, organization and proof-reading
  • Develop compliance matrices
  • Manage bid/proposal quality control processes, providing draft for stakeholder review and input prior to customer submission
  • Manage bid assembly, quality control, production and delivery
  • Assist with the creation of presentations for orals and other needs in support of the bid/proposal submission
  • Prepare, refine and update core/generic content and templates to be leveraged in future bids/proposals/quotations
  • Log and manage bid content, establishing and maintaining a content management approach that facilities leveraging of reusable content
  • Review post bid/proposal feedback for continuous improvement; incorporation into future bids/proposals


  • Required
    • Bachelors or higher degree in English, Communications, Business, Marketing or similar
    • Minimum 5 years proven skills in producing and editing bid/proposal content within a complex business environment
    • Minimum 3 years lead writer of winning bids & proposals in a technical environment
    • Advanced MS Word skills
    • Proficient at MS Powerpoint, Excel
    • Basic understanding of MS Project
  • Preferred
    • Project management education and/or experience
    • Marketing education and/or experience
    • Content management education and/or experience
    • Information technology education and/or experience
    • Airline & airport passenger processing background 


If you have the skills and experience required for this position, please forward your resume to:


Posted 2017-03-07

Related jobs by Indeed job search

Chief Estimator and Senior Project Manager
Trisect Construction Corporation
Source: Indeed
Greater Toronto Area, ON

Mechanical Engineer - Procurement Specialist
Harbinger Network Inc. Mississauga, ON

Return to | Add a Job | Return to Category: Sales